This privacy notice explains how the Scottish Civic Trust ('we')
use any personal information we collect from you.
What information do we collect about you, where do we collect it
The Scottish Civic Trust collects and uses personal data on the
basis that it is in its legitimate interests to do so, for example
to undertake grant-aided work on behalf of our funders and other
stakeholders. Where we don't have a specific legitimate
interest for collecting or using your data, we will instead seek
your 'consent' to do so.
- Via our website: We collect information you provide by filling
in one of our online application or submission forms, and we will
use this to keep you updated about job vacancies for the purpose of
progressing your application and assess your suitability, or for
nominations you submit for our awards schemes. You may withdraw
this consent at any time by emailing us
at firstname.lastname@example.org or writing to us using
the information at the end of this notice
- Newsletter subscribers: If you have signed up to receive
our e-bulletin, you will receive communications from us including
our e-bulletin and other information on our events and
activities. You are able to 'unsubscribe' at any time by
clicking the "Unsubscribe" option at the bottom of every
newsletter. To distribute our e-bulletins, we use a third
party provider, Mailchimp, to deliver them on our behalf.
Using Mailchimp also allows us to gather statistics relating to
email opening which helps us improve our communications. For
more information, please see
Mailchimp Privacy Notice
- Cookies are small text files placed on your computer by
websites that you visit. They are widely used in order to make
websites work or work more efficiently, and they can help to
provide information to the Scottish Civic Trust.
- We use the following types of cookies: analytical/ performance
cookies, functionality cookies, and third party cookies.
- To find out more about cookies and how to manage and delete
them, visit www.allaboutcookies.org.
Donations and Fundraising
When receiving your donation we will collect personal data from
you and, if we have done so already, we will seek your consent to
continue to receive communications from us. We will share
only your name with our auditor for normal disclosure purposes and
we might publish your name, and only your name, on an annual report
How long do we keep this information?
We will not retain any of the information you provide for any
purpose for any longer than is necessary.
Who do we share your information with?
We will never share any of the information you provide for any
purpose with any third parties for 'marketing' purposes.
Where we are obliged to share the information, such as for an
event we might hold at an external venue when the invitation list
must be shared for security reasons (e.g. at the Scottish
Parliament building) we will make this clear when we collect the
information. We will endeavour to ensure that the recipient
All personal data collected by the Scottish Civic Trust will be
maintained securely on its own server if electronic, or if in
physical format, securely in cabinets within our own offices.
Access will be limited to its own regular staff (not volunteers etc
unless otherwise necessary for the purposes of their role) and be
As your personal data is protected by the General Data
Protection Regulation (GDPR), you have certain rights in respect of
the data we hold relating to you. Your individual rights:
The right to be informed
The right of access to data held
The right to rectification
The right to erasure of the data held
The right to restrict processing
The right to data portability
The right to object
The rights related to automated decision making and
In order to exercise these rights or if you have any concerns
about our use of your personal information, please contact the
Trust Manager using the information at the end of this notice.
We will endeavour to keep your information accurate. If at
any time after giving us this information it becomes out of date,
then we ask you to notify us directly and we shall remove or amend
the information within a reasonable time frame.
Our website contains links to other websites. This privacy
notice only applies to our website. When you use a link to another
Changes to our Privacy Notice
We keep our privacy notice under regular review. This privacy
notice was updated in May 2018. We reserve the right to
update this privacy notice at any time and we will advise you
should we make any substantial update to it.
How to contact us
If you have any questions about our privacy notice or the
information we hold about you please contact us at email@example.com, or
by post to:
Scottish Civic Trust
The Tobacco Merchant's House
42 Miller Street